Guide to Our Return to Normal Operations - Home - UCF Human Resources New or Updated UCF Policies and Regulations UCF-9.001 Schedule of Tuition and Fees Coronavirus (COVID-19) FAQs | University of Central Florida - Remote We encourage you to speak with your supervisor, keeping in mind the eligibility criteria established byRemote Work Arrangements Policy EP-20-6and the information in the above answers. Prepare an emergency communication plan. PDF Remote/Virtual Recruiting Policies Offices should individually assess whether offering later hours, additional days or expanded virtual services will better support our campus community. From what to include in your hurricane kit to how to stay informed on updates from the university, heres what you should know. 52 0 obj <>stream Consider testing if you may have COVID-19 symptoms. *For Fall 2021 housing move in, students were required to take a COVID-19 test depending on the result of their COVID self-checker and an additional health screening. 2-103.2 Use of Copyrighted Material 1 University Circle Macomb, IL 61455 USA Phone: (309) 298-1414 Text Telephone: (309) 298-4444 info@wiu.edu Providing responsive and reliable IT infrastructure and support. hdO@7C!N Remote Workplace. endstream endobj 38 0 obj <>stream Specifically, we expect all staff members either to return to their pre-COVID schedules and on-campus workspaces by June 23, or by then have in place an approved alternative work arrangement that follows UCFs Remote Work Arrangement Policy. Remote work is a work arrangement in which some, or all, of the work is performed from home or another off-site location. I know that the UCF Online Connect Center offers a hybrid schedule (2 days in office, 3 work from home) and that the marriage and family institute works from home 1 day a week. What are some tips for working remotely? Full staffing also will facilitate our expansion of classroom capacities. %PDF-1.6 % Determine what flexibility there might be for scheduling if remote work cannot be arranged. PDF COVID-19 Emergency Remote Work Agreement - Home - UCF Human Resources What if I need remote work due to my own personal medical condition? Not all employees will have the opportunity to work remotely given their roles and responsibilities, including the need for on-campus, in-person interactions. It is the responsibility of the student to ensure the type of employment they plan to . Ensure your electrical equipment is free of recognized hazards that could cause physical harm and that your electrical system allows for grounding of electrical equipment. Will I be able to work from home? Adequate lighting levels are critical to having a productive and comfortable work space. Effective June 23, all staff members are expected to have either returned to their pre-COVID schedules and on-campus workspaces or have in place an approved alternative work arrangement. While COVID-19 is still present, the combination of natural infection, vaccination and effective treatments have made the virus more manageable, similar to a cold or seasonal flu. *]VU j^kr[!?Awvw]97o0`IF14-"U4!!n2WL,} Gx6'3Sk&d{h!GXe{Ox# 0 Millican Hall,Room 331 Your personal privacy matters too, so see if there is anything around you that you would not want visible during a video conference with your boss or colleague. COVID-19 Emergency Remote Work Agreement Employee Name: Supervisor Name: Employee ID: Employee Classification: After the committee has voted to approve the policy, the chair forwards it to the president for his final review and approval. X+ZUhsm?|k!AD-T*"w6Ow/D^"%u;4"DB3^[4eD~c$K*tw\4 Plan for employee absences. The past two years have shown us that, in one form or another, remote work is here to stay. Students attend classes and live on campus, making it important that many services be offered in-person and on campus. Health and Safety Vaccines | Impact at UCF | COVID Self-Checker Vaccines (Updated January 4) Can I get my vaccine or booster shot on campus? Others involved tests done in Orange County but not at UCF and the individuals were later identified as students. UCF Integrity Line Employees are encouraged to reach out toUCF Human Resourceswith questions about working remotely, benefits, and leave. *Following additional data analysis, the Florida Department of Health in Orange County has informed UCF of 22 student cases involving tests conducted from March 31 through May 8 that were later reported to the Health Department. Pay attention to how long tasks take you and start adjusting your daily goals to match your current rhythm. Browse our general help for students or faculty and staff, search the extensive knowledge base, or connect with one of our helpful Support Center representatives who will be glad to assist you. Western Illinois University. PDF New York University - NYU University of Central Florida Jobs & Careers - Remote Work - FlexJobs Regulations: UCF-3.0124 Discipline and Termination for Cause of Non-Unit Faculty and A&P Staff Members UCF-3.015 Promotion and Tenure of Tenured and Tenure-earning Faculty UCF-3.0175 Promotion of Full-time Non-tenure-earning, Research, and Clinical Assistant and Associate Professors UCF-3.0176 Instructor and Lecturer Faculty Promotion (new) UCF Moving to Remote Work for Most Employees Starting This Week Wear a well-fitting mask if you must be around others, and wash hands and sanitize shared surfaces after using. Interim Provost and Vice President for Academic Affairs, 4000 Central Florida Blvd. Consider testing if you may have COVID-19 symptoms. Further, where a department establishes a rotating remote work schedule involving multiple employees, regular rotations under that schedule will suffice to provide notice to the employee of changes to the remote work arrangement. UCF-3.0176 Instructor and Lecturer Faculty Promotion (new) If you have questions, contact your department/division HIPAA officer or HR Lead. Once your account is set up, you can access LinkedIn Learninghere. We all thank you for all you do to support our students and faculty, one another and our core mission. Another option might be to allow similar positions to work one day remotely each week, leaving the bulk of the staff available to be in-person. Coronavirus Information for UCF Students, Faculty and Staff about COVID-19 COVID-19 Updates: The Next Phase Many of UCF's pandemic precautions, including regular updates to this website, ended with the Spring 2022 semester. Q&A: UCF's Return to Normal Operations and Remote Work Options - UCF Visit our . Can I work remotely if I am ill? UCF regulations are online as well at http://regulations.ucf.edu/. Keep Working:Click here for resources to help you work remotely. 4-014 Procurement and Use of Cloud Computing and Data Storage Services (new) Ppi%U(__(%5y'k:8R0ua{d.`Xb4*RW5p1;'c+FBcpB4K+7@:RL;Y~: What is remote work? complianceandethics@ucf.edu, http://www.policies.ucf.edu/subscribe/subscribe.asp, http://regulations.ucf.edu/subscribe/index.html. OFCCP Pay Transparency Nondiscrimination Provision (English/Spanish) Changes or discontinuation of the remote work arrangement must also be submitted to Human Resources. What information do you need to secure before grabbing a cup of coffee or heading to the restroom? When an administrative or staff employee is hired, it is typically with the understanding and expectation that the employee will work from campus. :?hw_;$XI%=w qn~JAcGD( *|478t)BIJ#O|~10-t;wR5{]~jt*!.7874+m -}| mD1MxV\u3|~xm!E% DKjD*b4s-^4eV(+V7x%3,=^ozC' !^Y Contact: IT Support Center | Phone: 407-823-5117 | Hours: M-F 7 AM - 10 PM, Office of Instructional Resources (OIR) Installation Standards, Click here for resources to help you work remotely. Email: [emailprotected] The employee: Some positions require the employee to physically be on campus to perform essential job duties and to maintain continuity of operations, and therefore, may not be eligible for remote work; however, departments may consider flexible work schedules if appropriate. Working at a remote workspace instead of the normal campus workplace may be offered to employees as an alternative when such requests meet the eligibility criteria established byRemote Work Arrangements Policy EP-20-6. However, decisions about remote work arrangements must consider the effectiveness of the individual to perform their work assignments remotely and the impact it has on their team and the institution. UCF has determined that these cases were not previously self-reported, and we are updating our dashboard to ensure accurate and transparent reporting. As a supervisor, how can I make sure Im managing remote employees effectively? Others involved tests done in Orange County but not at UCF and the individuals were later identified as students. Additional resources, including a link to the State of Floridas COVID-19 data, are available through Orange Countys Coronavirus website. Florida & Federal Employment Notices (English/Spanish), UCF IT UCF Virtual Private Network (VPN) Access page, 12201 Research Parkway, Suite 200 Orlando, FL 32826, OFCCP Pay Transparency Nondiscrimination Provision (English/Spanish), Florida & Federal Employment Notices (English/Spanish), Confirm that employees know how to set up call forwarding and how to access their voicemail from home, if available. Coronavirus (COVID-19) FAQs - University of Central Florida | Orlando's Your employees will be eager for connection and information during the disruption, and the structure will help everyone create a positive routine. PDF Remote Work Policy - CONCORDIA UNIVERSITY INC Consider starting each day of remote work by writing down what you need to accomplish and then tracking your progress. As a reminder, the online repository of UCF policies and procedures is available at http://policies.ucf.edu/. Annual Security & Fire Safety Guide { Two, it makes the "how" of. The supervisor can require that you come to the central workplace during a regularly scheduled remote workday. h0V0Pw/+Q0L)0 The universitys policy process has recently changed. Identify key contacts (with backups), chains of communications for tracking business and employee statuses. If there are positions that can work remotely, discuss with your Dean, Director or Department Head what your plan would be to permit remote work. Stay connected Please be sure to sign up to receive notifications when policies and regulations are posted for comment. Similarly, management and/or supervisory roles may be excluded from consideration for remote working arrangements unless a department finds such an arrangement practical in meeting job responsibilities. Remote Work Policy - Western Illinois University Eligibility to work remotely is determined based on job duties and essential functions of the job, satisfactory performance, and time with the university. UCF-3.0124 Discipline and Termination for Cause of Non-Unit Faculty and A&P Staff Members Our mission is to support our Students, faculty, and staff in achieving their teaching, learning, research and service objectives by: Providing innovative technology solutions and services. 10 hrs/wk, $12-14.50/hr. UCF has determined that these cases were not previously self-reported, and we are updating our dashboard to ensure accurate and transparent reporting. Timesheets or LAPERS will be managed through email as attachments to ensure employees will be paid for their remote work leave and hours worked. No. In some cases, however, remote work arrangements can be mutually beneficial for both the university and the employee. UCF-6.007 Traffic/Parking Regulation and Enforcement Any such arrangements require the approval of an employees dean, director or department head. Electronic I-9 Forms - UCF Human Resources - University of Central Florida Are there cross-training opportunities to identify backup employees who can do critical work within or between departments? 34 0 obj <> endobj Eligibility to participate in a remote work arrangement is conditional upon agreement from the employee that he or she will be able to establish a proper working environment and have the skills necessary to perform their tasks assigned independently. Conduct regular check-ins. UCF employees have free access to Skype for Business, Zoom. DEFINITIONS Remote Work: Defined as work and transportation alternatives that substitute home-to-work commuting with the option of working at a home-based office location while meeting the business needs of the University. OPS employees should continue to work, as long as there is work available, as agreed to by department/college head and HR lead. The employees completed work product is the indicator of success, rather than direct observation. For more information about remote working arrangements, frequently asked questions and resources to support supervisors, visit HRs website. The Remote Work Arrangement Request Form can be found here. Remote Work Arrangements EP-20-6.1 View PDF Policy Administration 2-001.5 University Policy Development View PDF Human Resources and Employee Benefits 2-002.3 University Holidays View PDF 2-011 Vice President and Non-Faculty Emeritus Status View PDF 3-001.3 University Benefits for Retired Employees View PDF 3-002.3 Salary Overpayment Penalty Its up to you to figure our what desk arrangement works best for you. Visit our supported browser article to verify you are using a UCF supported browser. Prioritize privacy For more information and a list of roles that may not be eligible, see the Eligibility section in the Remote Working ArrangementsPolicy EP-20-6. Why cant some employees work remotely? E-Verify These past 14 months have been challenging for everyone at UCF and beyond. Staff members should contact their supervisor immediately. Faculty will no longer be notified by the university if a student in a face-to-face course tests positive, and they should utilize their customary attendance policies. )I#c3RYZlg` p~ Agreements should at most be two days remote, and most often only 20 percent of a work week. Per usual protocols, faculty should take sick leave and work with their chair to arrange substitute instruction, activities or arrangements on a temporary basis. Remote working is an option for employees when working arrangements benefit both the organization and employees, are in line with UCFs mission and guiding principles, resources can accommodate the requests and supervisory discretion allows for the employees to work from a remote workspace. What is remote work? PDF College of Undergraduate Studies Student Learning and Academic Success What routine responsibilities/tasks require regular communication and collaboration with others? Consider positioning your work space near natural light exposure. Full-time remote work will be approved only in rare situations. In cases where an employee or student does not disclose that they tested positive, the university would not have any way of knowing about the case and it would not be included in these totals. Can someone standing behind you read your computer screen? How long can a Remote Work Arrangement remain in effect? REMINDER FOR STUDENTS: Sign into Webcourses using your NID and Microsoft MFA. `(F2kls7pSyE] We``[b;CJ,5-`kJDQH^G*(S3QJ@9W#9dG@. In addition, be sure that theremote workspace is free of any obstructions that could restrict visibility and movement. If you become ill or test positive, you should isolate and avoid contact with others. Home can mean pets, children or a favorite hobby are only a few feet away. NRA Employment No, not without Provost or Vice President approval. Are your windows open so your neighbor can hear your phone call? o Ql5t6anu.&f_M}}xKJ/_. COVID-19 Emergency Remote Work Agreement Many companies are now giving employees the option to either work from home or in the office. Exception signature only necessary for remote work greater than 2 days/16 hours per week, out of state, or new employee with under 6 months service. Stay isolated until five days after a positive test and until any symptoms have improved. Some of the cases involve positive tests from students from counties throughout Florida that were reported to Orange County. DEFINITIONS Remote Work Arrangement - any work arrangement where an employee performs work on a regularly scheduled basis at a pre-designated and approved Remote Work Site. *Following additional data analysis, the Florida Department of Health in Orange County has informed UCF of 33 student cases that were reported to the Health Department between March 19 and April 4. Orlando, FL 32816-0001 The employee or department may, at its discretion, implement, continue, discontinue or modify remote work arrangements at any time. This policy outlines standards for administrative and staff . Telework Resources Looking toward a post-pandemic future, UCSF supports flexibility and ongoing telework for job duties that can be done remotely, integrating ongoing telework with a combination of on-site work, as part of the way it does . Federal legislation is helping to address students unmet financial and health needs due to the impact of the pandemic. Every other day or weekly check-ins may be fine, so long as you are in contact frequently enough that your employees are in sync with you and/or with one another. Depending on your industry and preferred work environment, working from home could make you a more effective and efficient employee. L]8uY However, we encourage supervisors to speak with their student employees about their departments plans and what they mean for student employees. The COVID-19 Emergency Remote Work Procedure applies to university employees whose job duties may fully or partially be performed away from the regular work location, with the exception of Federal Work Study Students. Four-day workweek can keep in-person jobs competitive - Orlando We are still learning lessons about working virtually, and we know that flexibility and remote work can help our employees achieve better work-life balance. Clearly outlined and executed remote work arrangements can prove beneficial to employees and supervisors alike. Can I work 100 percent of the time remotely? 30+ days ago. Some of the cases involve positive tests from students from counties throughout Florida that were reported to Orange County. You must submit a newRemote Work Arrangement Requestto continue the arrangement. Full-time remote work will be approved only in rare situations. Remote work works best when employees and supervisors communicate clearly about expectations. The. UCF ITis an operating unit within theOffice of the Provost and Academic Affairsat the University of Central Florida. %PDF-1.7 % COVID-19 Emergency Remote Work Agreement - University of Central Florida You should speak with your supervisor about whether you can continue the arrangement. Full staffing also will facilitateour expansion of classroom capacities. How much time can an employee work remotely? Learn about phishing, spam, protecting data and your identity. v\-m~.Ip>x 0 i? hWmO8+ZqvKJ} -BJoT:Uy j d&r Q!Qh`,?V rI"\Z|.DH- Its up to you to figure our what desk arrangement works best for you. What events or meetings are scheduled during the time in which the temporary remote working arrangement would be in place? Which departments at UCF are offering remote/hybrid/work from home options for their full time staff? These rules apply even if you are working on your own computer. Additional LinkedIn Learning Opportunities for Remote Employees, Email: [emailprotected] International students with an F-1 or J-1 visa are eligible for certain types of employment in the United States. Temperature and ventilation are additional factors to keep in mind. htMo0eJ]$RiC*Uisnv_H! A remote work agreement can be approved for up to a year. Where can I find UCFs policy governing remote work arrangements? Approved alternate work sites other than the employee's central workplace where official UCF business is performed. Remember, they are working, not vacationing at home. Know your rights and responsibilities concerning the proper and ethical use of technology on campus by reading the Information Security Policies and Standards. We appreciate you and are grateful you are at UCF.
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